Front Office Executive – Nariman Point – CBRE – Full Job Description

Company: CBRE
Location: Mumbai, Maharashtra
Job Type: Full-time
Salary: Negotiable

Job Title: Front Office Executive

Location: Nariman Point, Mumbai – Maharashtra – India

Job ID: 178639

Posted: 14-Mar-2025

Service Line: GWS

Segment: [Undefined]

Role Type: Full-time

Areas of Interest: Facilities Management

Job Summary: Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

Essential Job Duties & Responsibilities:

• Receives and directs incoming calls to appropriate personnel and voicemail.
• Greets and announces clients, applicants and visitors.
• Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed.
• Issues visitor passes and validates parking.
• Assists with scheduling and preparing meeting and conference rooms.
• Coordinates setup of conference/meetings rooms.
• Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
• Arranges video and/or web conferencing as needed.
• Coordinates catering for meeting and events. May negotiate pricing and menus.
• Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
• Performs general clerical duties associated with distributing office faxes, packages and mail as required.
• Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed.
• Follows location security procedures for screening inbound deliveries.
• Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
• Maintains neat appearance reception area, conference rooms café and other common areas.
• Requests building and housekeeping services as needed.
• Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
• Maintains records and logs of service requests and tracks their status.
• Maintains a file of services including transportation sources, accommodations, and referral contacts.
• May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadline

Qualification & Experience:

• Minimum Graduation with 2-3years of experience

Other Abilities:

• A presentable candidate who will be ready to sit at Front Desk to carry out responsibilities related to the front office & administration in a corporate environment
• Should have good written & verbal communication
• One who has knowledge about Facilities Management in a corporate office

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