Executive Secretary – Don Bosco Tech Society – Full Job Description

Company: Don Bosco Tech Society
Location: Delhi, Delhi
Job Type: Full-time
Salary: Negotiable

Job Opening: Executive Secretary

Location: Dashrathpuri, New Delhi

Organization: Don Bosco Tech

About Don Bosco Tech Society:

Don Bosco Tech Society is a network of over 440 skill training centres aimed at bridging the gap between marginalized youth and opportunities in the ‘new economy’ job market. We provide vocational training, soft skills, and mentoring to youth in the 18-35 age group, helping them secure livelihoods and ensuring their economic security. Our mission is to empower young people with the skills needed to succeed in the competitive job market. Learn more about us at www.dbtech.in.

Job Description: Executive Secretary

As an Executive Secretary, preferably from NGO background you will play a key role in supporting the Executive Director and team by managing communications, scheduling, documentation, and assisting in the overall smooth functioning of the office and administration.

Responsibilities:

• Communication: Coordinate executive communications, including calls, responding to emails, and interfacing with stakeholders.
• Scheduling: Manage calendars, appointments, and travel itineraries for the Executive Director and management team.
• Meeting Coordination: Assist in coordinating the agenda, scheduling meetings, preparing meeting minutes, and following up on action items.
• Documentation: Maintain and organize both internal and external documents such as:
  • Attested Project Dossiers (from proposal to closure)
  • Audit and compliance reports
  • Departmental SOPs and agreements
  • Minutes of meetings, attendance records, and governing body documents
• Filing System: Maintain an organized system for both paper and electronic documents, ensuring confidentiality and easy access.
• Reporting: Prepare reports, presentations, and correspondence as needed by the Executive Director and management team.
• Confidentiality: Uphold a strict level of confidentiality in handling sensitive information.
• Administrative Systems: Implement and maintain administrative systems and procedures.
• Information Requests: Respond accurately to internal and external information requests.
• Support for Donations and Visibility: Assist in coordinating processes related to donations and visibility efforts.
• Front Desk Operations: Provide assistance in front desk operations as needed.

Requirements:

• Proven experience as an executive secretary or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• A proactive attitude with the ability to work independently and as part of a team.

How to Apply:

Please send your updated resume to [email protected].

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