Front Desk & Admin Executive – Alpha Plus Technologies Pvt. Ltd. – Full Job Description

Company: Alpha Plus Technologies Pvt. Ltd.
Location: Mumbai, Maharashtra
Job Type: Full-time
Salary: Negotiable

Front Desk & Admin Executive (Receptionist)

Alpha Plus Technologies is seeking a proactive & efficient Front Desk & Admin Executive (Receptionist) to become a key member of our Alpha Plus family.

WHAT YOU WILL DO

• Attend incoming calls and redirect them to the concerned stakeholders
• Attend visitors and guide them with their queries
• Ensure timely procurement and availability of stationery and other consumables as per office requirements
• Manage contacts with office administration-related service providers
• Ensure timely renewal of service contracts (like ACs, Fire Extinguishers, Pest Control, etc.) and update the AMC sheet for Office Assets under the department’s charge
• Arrange for repairs & maintenance of office equipment, electric fixtures, furniture & fixtures, etc.
• Manage incoming & outgoing couriers and maintenance of records
• Maintain availability and check-in, and check-out records of Library Books
• Update files, folders, and important documentation residing in all office cupboards
• Make arrangements for Air / Train tickets and Hotel bookings for Management executives
• Oversee Office Assistants (OAs) & Driver in their day-to-day (leaves, vouchers, attendance, etc.) activities
• ISO Management:
• Responsible for Execution / Implementation of the Quality Management System (QMS) & Information Security Management System (ISMS) in your respective function
• Responsible for the effective execution of QMS Processes, Policies, Guidelines, and Procedures at the Department level
• Provide feedback on corrective action required or general inputs on QMS Policies, Procedures, Guidelines, and Processes of QMS / ISMS Awareness Education, Training, Documents & Records Control, Change Management, and Incident Management, at the Department level
• Any other roles and responsibilities as may be suggested by Department Head and/or CEO

2. Personal Secretary to CEO

• Provide daily proactive and efficient secretarial & administrative support to the CEO
• Liaison with high-profile and senior personnel for external meetings
• Manage daily meetings & calendar schedule for the CEO
• Act as a channel between the CEO & Senior management by co-ordinating internal meetings and liaise effectively with business support colleagues

WHAT YOU SHOULD HAVE

• Any Graduate with 2 – 3 years of experience
• Basic Computer skills (MS-Office) are a must
• A pleasing personality and excellent oral and written communication skills are pre-requisite
• Quick learner

ADDED ADVANTAGE QUALIFICATION / SKILL-SETS

• Prior experience of 4 – 5 years in a similar job profile of Admin Executive and/or PS/PA to Management Executives
• Should be a self-initiator & approachable
• Good understanding of Office Management
• Good organizational and multi-tasking abilities

Benefits:

• Health Coverage Plans: Health and safety of our people and their families is most important for us. We have health coverage for you and your family that keeps you covered and stress-free.
• Generous Parental Leaves: We understand the importance of family, and you will always find us by your side during this juncture of your life. We encourage new parents to take time off to relish this lifetime moment of welcoming a member to the family.
• Continuous Learning & Development: We love learning! Pursue personal and professional development opportunity of your choice, and we are here to support you. Like we always say, anything for knowledge! You learn. We pay!
• Spot Bonuses: If there is any good time to be rewarded for great work is AT THAT MOMENT! We have some generous cash rewards for showing excellency at work. And the best part you get it then and there!!!
• Ownership: We are all eligible for equity awards, and we have big plans. Loyalty here is rewarded with bonus shares. We believe in growing together!
• Paid Time for Your Holiday: Recharge your batteries! We provide plenty of paid holidays for you to visit your next dream destination and get a break from your desk.

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