Front Desk Executive – HR Speaks – Full Job Description
Company: HR Speaks
Location: Kharadi, Pune, Maharashtra
Job Type: Full-time
Salary: ₹12,000 – ₹15,000 a month
Guest Relations Executive / Front Desk Executive
A well-established and renowned Chartered Accountancy Firm, dedicated to delivering professional financial and business advisory services, is seeking a proactive and organized Guest Relations Executive / Front Desk Executive.
KEY RESPONSIBILITIES
- Client Coordination:
- Serve as the primary point of contact for visitors and clients, ensuring a welcoming and professional environment.
- Schedule and manage client meetings with the owner and other management team members.
- Coordinate updates regarding client work with internal stakeholders, including partners and staff members.
- Maintain effective communication with clients, addressing inquiries and providing necessary updates.
- Administrative Support:
- Manage filing systems and ensure all documents are properly organized and easily accessible.
- Oversee incoming and outgoing correspondence, ensuring timely responses to emails and calls.
- Maintain records of client interactions and prepare necessary reports.
- Front Desk Responsibilities:
- Greet visitors and clients, ensuring a seamless and positive first impression.
- Manage the front desk area, ensuring it is presentable and organized at all times.
- Handle and direct phone calls, messages, and general inquiries.
- Scheduling and Calendar Management:
- Maintain and update the owner’s calendar, scheduling client meetings and internal discussions.
- Ensure timely reminders for meetings and other scheduled events.
- General Coordination:
- Assist in planning and coordinating meetings or events as needed.
- Liaise between clients, management, and team members to ensure efficient workflow.
SKILLS & QUALIFICATIONS
- Bachelor’s degree in any discipline.
- 1 year of experience in a front desk, administrative, or guest relations role (experience in a professional services firm is a plus).
- Excellent communication and interpersonal skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools.
- Strong organizational skills with attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional demeanor and a customer-focused attitude.
Job Type: Full-time
Pay: ₹12,000.00 – ₹15,000.00 per month
Schedule: Day shift
Work Location: In person