MRD Executive – Ovum Hospital – HSR layout – Full Job Description

Company: Ovum Hospital – HSR layout
Location: HSR Layout, Bengaluru, Karnataka
Job Type: Full-time
Salary: Negotiable

Medical Records Executive

The Medical Records Executive oversees and manages the daily operations of the Medical Records Department, ensuring that all patient records are properly maintained, secure, and compliant with healthcare regulations. This leadership role involves coordinating staff, optimizing record management processes, ensuring compliance with legal standards, and working closely with other healthcare professionals to support patient care and organizational efficiency.

• Leadership and Supervision:
• Lead, supervise, and motivate the medical records team to ensure efficiency and high-quality standards in all department operations.
• Provide training, guidance, and support to staff members on policies, procedures, and the use of electronic health records (EHR) systems.
• Conduct regular performance evaluations, offer feedback, and manage team dynamics to foster a productive work environment.
• Record Management and Compliance:
• Ensure the proper organization, maintenance, and storage of both paper and electronic patient records, ensuring compliance with industry standards and legal requirements.
• Oversee the systematic indexing, filing, and retrieval of records, both paper and digital, ensuring quick access for medical professionals.
• Monitor the secure destruction of outdated or unnecessary records according to retention schedules and legal requirements.
• Ensure that all medical records management activities comply with HIPAA (Health Insurance Portability and Accountability Act), privacy laws, and healthcare regulations.
• Work closely with legal and compliance teams to ensure that the organization’s record-keeping practices meet all regulatory requirements.
• Perform regular audits of medical records to ensure accuracy, completeness, and compliance with healthcare regulations.
• Continuously assess and improve records management workflows to enhance operational efficiency and reduce errors.
• Develop, implement, and review departmental policies and procedures to maintain consistency, accuracy, and regulatory compliance in records management.
• Identify areas for technological upgrades and process improvements, particularly in transitioning to or optimizing EHR systems.
• Collaboration and Communication:
• Work closely with physicians, nurses, administrative staff, and IT teams to ensure timely, accurate, and complete patient record management.
• Provide guidance on medical record-related matters to ensure seamless patient care coordination.
• Act as the primary liaison between the medical records department and other departments, including billing, insurance, and legal teams.
• Reporting and Data Management:
• Oversee the preparation of various reports related to record requests, audits, and compliance status.
• Monitor and ensure the accuracy of data entry into EHR systems and other relevant databases.
• Assist with preparing reports for management and regulatory bodies on the status of medical records and data security.
• Patient Access and Privacy:
• Oversee the proper handling of requests for patient medical records, ensuring that all legal and organizational protocols are followed.
• Manage processes for providing patients, third parties, or healthcare providers access to medical records in accordance with privacy laws and consent procedures.
• Continuous Improvement and Training:
• Stay updated on emerging trends and best practices in health information management, including technological advancements in medical records.
• Organize ongoing training for staff on data protection, confidentiality, and the use of new systems and technologies.

Interested candidates please feel free to call on 9148585365 or share your cv to [email protected]

Job Type: Full-time
Pay: ₹20,000.00 – ₹30,000.00 per month
Benefits:

• Food provided
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift

Work Location: In person