Administration Executive Mumbai – Synergetics IT Services – Full Job Description
Company: Synergetics IT Services
Location: Mumbai, Maharashtra
Job Type: Full-time
Salary: Negotiable
Join our dynamic team and be part of a company that values innovation, collaboration, and growth.
At our company, we believe in empowering our employees to reach their full potential through continuous learning and professional development. We offer a supportive work environment where your ideas are valued, and your contributions make a real impact.
Whether you’re just starting your career or looking to take the next step, we provide opportunities across various disciplines. Join us to work on exciting projects, embrace new challenges, and grow with us. Discover your future with us today! As ever, we anticipate a high volume of applications and are unable to reply to all individuals. Share your resume on [email protected]
Job Description: Synergetics one of the Leaders in IT Training and Advisory Services is looking to hire a Front Office cum Administrative Executive. Since the ideal candidate will be the First Voice of the organization for our Customers she should have a pleasing personality and a good command over English. She should have good knowledge and command over administrative functions in an organization. The Front Office cum Administration Executive will be a good negotiator and focus on cost optimization for the company.
Responsibilities:
- Administration
- Handling the daily housekeeping and maintenance of the office premises
- Keeping record of the Establishment Cost Payments– Electricity Bills/Telephone Bills/ Data Card Payments/etc, ensuring that the Accounts department makes the payments before the due date.
- Ensuring that the Conference Room /Training Room allocation for webinars, seminars, trainings, and meetings is in order.
- Organizing and managing the Cultural activities within the company.
- Maintaining a Vendor Database and Managing all Vendors of the Company.
- Cost management – Coordination with the Finance department for the billing & providing necessary supporting documents
- Managing the Office boy’s schedule.
- Preparation of gross contribution sheet of a Training prior to its execution and obtaining the approval of the President-Learning Services for completion of other formalities for the Training-Travel, Stay, etc.
- Provide support to various departments.
- Travel desk management
- Screening and prioritizing the mails related to Travel and hotel Bookings.
- Make the Travel and Stay arrangements – Domestic and international
- Establishing a personal network of vendors and agencies.
- Ensuring compliance of the Travel Policy in the reimbursement statements submitted by Professionals/ Employees and submitting the same for approval of the Department Head.
- Knowledge of the Visa Processing, Travel insurance, Forex arrangements of employees traveling abroad.
- Ensuring cost saving in hotel and ticket booking
- Front office management & Accounting
- Ensuring that the front office area is clean and presentable.
- Keeping a proper record of materials/documents coming in and going out of office.
- Screening and prioritizing the phone calls and redirecting it to the concerned department
- Recording the daily attendance of Professionals & Employees
- Preparing the Sales Invoices in co-ordination with the Delivery Team.
- Should ensure discipline and timeliness of people & tasks.
- Handling Petty Cash of the Company and entering the vouchers in the Tally on a weekly basis.
- Coordinate with the Accounts department & Handle payment issuances – Preparation of vouchers, and cheques and entering the same in Tally every week.
Qualifications:
- Graduate or Post-Graduate in Commerce
- Should have strong English communication (both verbal and written).
- Good inter-personal communication skills.
- Pleasing personality and willingness to listen and understand.
- Must be committed and focused on ensuring cost control of the company.
- Should have worked in a Corporate Environment
- Willing to learn and innovate
