Front Desk Executive – Rays TechServ Pvt. Ltd. – Full Job Description

Company: Rays TechServ Pvt. Ltd.
Location: Ahmedabad, Gujarat
Job Type: Full-time
Salary: ₹1,00,000 – ₹2,00,000 a year

Job Title: Front Desk Executive / Administrative Assistant

Company: Rays TechServ Private Limited (www.raystechserv.com)

Job Type: Full Time

Location: Ahmedabad, Gujarat (WFO)

Job Summary: Ray TechServ, a leading Technology Services company, is seeking a professional and dynamic Front Desk Executive / Receptionist / Administrative Assistant to serve as the initial point of contact for clients, visitors, and employees. The ideal candidate will ensure seamless office operations, fostering a welcoming and organized front office environment.

Key Responsibilities:

• Front Desk Management: Greet and assist visitors, clients, and employees with professionalism and warmth.
• Call & Email Handling: Answer, screen, and redirect phone calls and emails to appropriate departments.
• Visitor Coordination: Manage visitor check-ins, maintain records, and issue visitor badges.
• Office Administration: Maintain office supplies inventory, coordinate orders, and ensure a well-organized workspace.
• Meeting & Appointment Scheduling: Arrange meetings, conference room bookings, and coordinate with teams.
• Mail & Courier Management: Receive, sort, and distribute incoming and outgoing mail/packages.
• Data Entry & Record Keeping: Maintain and update office records, files, and databases as required.
• HR & Admin Support: Assist in recruitment coordination, employee onboarding, and office event planning.
• Vendor & Facility Coordination: Liaise with service providers, housekeeping staff, and maintenance teams to ensure smooth operations.

Required Skills & Qualifications:

• Bachelor’s degree in any field (preferred).
• 1-3 years of experience in a front desk, receptionist, or administrative role.
• Excellent verbal and written communication skills in English & Hindi.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management tools.
• Professional appearance, a customer-centric attitude, and problem-solving skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Prior experience in IT / Tech Industry (preferred but not mandatory).
• Familiarity with office equipment such as printers, scanners, and telephone systems.

Job Type: Full-time

Pay: ₹100,000.00 – ₹200,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Experience: total work: 1 year (Preferred)

Work Location: In person